Every decision, with its reason.
- A case for every possible match
- With a risk level, an owner and notes. From a new screening, a batch upload or ongoing monitoring.
- Side-by-side comparison
- Your customer and the list entry, field by field, so the analyst can see what agrees and what doesn’t.
- Closed with a reason
- As a confirmed match or a false positive. The reason is recorded with who decided and when.
- Append-only audit trail
- Every screening, decision, change and deletion, with who did it and when. Nobody can edit or delete entries, admins included.
- Evidence pack in one click
- A PDF of everything held on a customer, with a fingerprint that proves the file hasn’t been altered. Plus screening certificates, MLRO reports and CSV, JSON and PDF exports.
- Five-year retention
- Record when a relationship ends: the file is kept for five years (reg 40), then you’re prompted to delete it. A hold keeps records longer where the law or court proceedings require it.
In practice
Decisions go in. Nobody takes them out.
reviewing
Nationality differs
Confirmed match
Name, DOB, nationality agree
False positive
DOB 23 years apart
False positive
A company, not a person
reviewing
DOB 23 years apart
False positive
A company, not a person
False positive
Nationality differs
Confirmed match
Name, DOB, nationality agree
06:14 case.created · CS-0219
06:21 case.assigned · r.osei
06:28 case.closed · false positive
06:35 evidence.exported · CUS-2293
06:42 screening.completed · CUS-2294
sha256 bab4…2c93
Side by side
The analyst sees what agrees, and what doesn’t.
| Field | Customer | List entry |
|---|---|---|
| Name | Margaret Aldous-Kerr | ALDOUS KERR, Margaret |
| Date of birth | 14 Feb 1968 | 1951 |
| Nationality | United Kingdom | United Kingdom |
| Source | Your customer record | PEP · UK public body |
Reason: date of birth 17 years apart; customer confirmed not to hold or have held public office. · 3 Sep 2026 09:31
The audit trail is append-only: entries can’t be edited or deleted by anyone. If a decision is revisited, the new decision is added to the history alongside the original.
Everything held on the customer: their details, every screening with list versions, cases and decisions, risk ratings and due diligence records. It carries a fingerprint so you can prove the file hasn’t been altered since it was produced.
Five years after the business relationship ends, as regulation 40 requires. FirmScreen then prompts you to delete them. A hold keeps records longer where the law or court proceedings require it.