FirmScreen
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    Six steps. Each one leaves a record.

    What your team does at each stage of a customer relationship, and what FirmScreen writes down while they do it.
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    1. 01

      Add the customer

      Enter a person or a company: name, date of birth, nationality and country. For a company, add its directors, shareholders and beneficial owners with their ownership percentages. Or upload up to 500 customers from a spreadsheet.

      RecordedWho added the customer, when, and every field as entered.

      New customer · companyCUS-····
      Registered name

      United Kingdom · private limited company

      Directors and owners

      Add person
      • Eleanor WhitcombeDirector · owner60%
      • Tomasz NowickiShareholder25%
      • Priya RamanDirector—
      Ownership recorded0%
      Company and 0 peopleAdd & screen

    2. 02

      Screen

      Nothing to do: one search covers the UK, UN, OFAC and EU sanctions lists, the PEP data and HMRC’s deliberate tax defaulters. Every owner and director is screened too.

      RecordedThe result for each list, and which version of each list was checked.

      Screening · Whitcombe Holdings Ltd0/4 names
      • Whitcombe Holdings Ltdclear
      • Eleanor Whitcombeclear
      • Tomasz Nowickiclear
      • Priya Ramanclear
      Checking each name against 6 listslist versions recorded

    3. 03

      Review possible matches

      Each possible match opens a case with a risk level and an owner. Compare your customer and the list entry side by side, then close it as a confirmed match or a false positive.

      RecordedThe decision, who made it, and the reason given.

      Case CS-0219 · owner r.oseiOpen

      Possible match · UK Sanctions List

      CustomerList entry
      NameDaniel MarchettiDaniele MARCHETTI≈
      Born9 Nov 19851961
      NationalityUnited KingdomItaly
      Confirmed matchFalse positive
      Reason
      Decision and reason go on the recordRecord decision

    4. 04

      Rate the risk

      FirmScreen proposes a low, medium or high rating from country risk, PEP status, screening results, adverse information, sector, onboarding channel and ownership. Where enhanced due diligence is due, record it: senior management approval, source of wealth and funds for PEPs, and the guided adverse media check.

      RecordedThe rating, what drove it, the EDD steps taken and the next review date.

      Risk assessment · CUS-2295review due Mar 2027
      • Country (FATF lists)Low
      • PEP statusDomestic PEP
      • Screening resultsClear
      • Adverse informationNone recorded
      • OnboardingRemote
      • OwnershipSimple
      LowMediumHigh
      Weighing each factor…

    5. 05

      Keep monitoring

      Nothing, unless something changes. Every customer is re-screened daily by default (or weekly, or monthly). A new match opens a case and tells the team.

      RecordedEvery re-screen, with the list versions it used.

      30 Marnew designation → case

      Last 30 runs · 2 cases opened

    6. 06

      Show your work

      Export an evidence pack for any customer in one click, or a compliance report for the MLRO. When a relationship ends, record it: the file is kept for five years, then you’re prompted to delete it.

      RecordedA fingerprinted PDF that proves the file hasn’t been altered, and the retention clock.

      Evidence pack · CUS-2291PDF · 0 pages
      • Customer details and owners
      • Every screening, with list versions
      • Cases, decisions and reasons
      • Risk ratings and EDD records
      Fingerprintsha256 ····…····
      Assembling… Download

    FAQ

    Questions firms ask

    Still have a question?
    hello@firmscreen.io

    1. A name is enough to run a check. Adding a date of birth makes a real difference: it rules out namesakes, so far fewer innocent people are flagged for review. Nationality and country help too.

    2. Each one becomes a case with a risk level, an owner and notes. Your analyst compares the customer with the list entry side by side and closes the case as a confirmed match or a false positive, recording the reason. Nothing is closed without a reason.

    3. Yes. Upload a spreadsheet of up to 500 customers at a time. Each is screened, and can then be added to ongoing monitoring.

    4. Ongoing monitoring re-screens every customer automatically, daily by default. If a customer appears on a list, a case opens and your team is notified, so you can act and record what you did.

    5. Your firm does. FirmScreen records the evidence and your decisions; it doesn’t report to OFSI or the NCA or decide whether to take a customer on.